COVID-19 Updates & Resources

This page serves as the central hub where we will share with the Cheshire Academy community how we are addressing the coronavirus pandemic. We are responding appropriately to the recommendations, guidelines, mandates, and regulations set forth by federal and state agencies and local health organizations. As such, the details on this page are subject to change, so please revisit here often for the most up to date information. 

CAMPUS

Is Cheshire Academy's campus closed?

Yes, CA’s campus is closed to everyone except residential faculty and their immediate family members, and designated essential staff. This applies to all buildings and facilities including, but not limited to, the field house (fitness center, gym), track, fields, courts, etc.

When will students return to campus?

Campus is closed to all students until at least June 1, 2020. (Subject to change.)

 

Classes will be conducted through our Remote Learning Plan for the remainder of the school year.

What if students have technology issues while off campus?

Students with technology concerns should contact the Cheshire Academy IT Office by phone at 203-439-7439 or by email.

What if students left books or school supplies at CA? Can they come back to campus to pick up belongings?

No. Students and parents are not permitted on campus until further notice. We know that boarding students have left belongings on campus; however, we cannot accommodate visits at this time.

 

We are in the process of making plans to store and ship belongings to students’ homes, colleges, or other locations. As the plans are confirmed, we will reach out and share the details. If there is an opportunity to come to campus later in the year to retrieve belongings, we will communicate the schedule. Students should contact David Dykeman, associate head of school, or Wesley Simon, dean of Community Life, regarding any critical needs and urgent requests. For passport or I-20 holders who need assistance, please contact Cori Dykeman, international student coordinator.

 

We will expedite requests related to critical technology, educational requirements, health and wellness (i.e. eyeglasses, medical-related supplies), and travel or identification documents.

TRAVEL

Is CA issuing travel restrictions for the eventual return to campus?

Since campus is closed, no one should be returning to campus. When campus reopens, CA’s travel and health guidelines articulated in February will still be in effect. Students and adults who have been to Centers for Disease Control and Prevention (CDC) Warning Level 2 or Level 3 countries will be required to be quarantined in the U.S. and be asymptomatic for 14 days before returning to campus. Additionally, those who have been exposed to a person with COVID-19 or to a person who has traveled to a Level 2 or Level 3 country must remain off campus for 14 days without symptoms before returning.

Is CA recommending that international students go home or remain in the U.S.?

All students have been told to return home or to stay with family, friends, or host families while campus is closed. 

ACADEMICS

When will remote classes begin?

Remote learning will begin for all students on Friday, March 27.

How will remote learning take place?

The Remote Learning Plan is available as a PDF on the MyCheshire portal, and instructions, schedules, and resources for online learning are on the resource boards of student and parent portals. These will be updated on a regular basis as needed. All students and parents will have access to all the details on academic expectations related to remote learning.

How will International Baccalaureate® (IB) & Advanced Placement (AP) programs proceed?

 

The IB announced the following on March 23:

 

The May 2020 examinations, as scheduled between April 30 and May 22, for Diploma Programme, will no longer be held.

 

Depending on what they registered for, the student will be awarded a Diploma or a Course Certificate which reflects their standard of work. This is based on student’s coursework and the established assessment expertise, rigor, and quality control already built into the programs. 

 

The IB will send us full details by March 27, at which time we will communicate any new information to you. Refer to the IB website for other details.

 

As we learn more, CA faculty will reach out to their students with additional information and support. We will also assist each student individually since circumstances vary. We feel that each student’s preparation thus far is more important than any summative exam. Questions may be directed to IB Coordinator Jaimeson Lynch by email: jaimeson.lynch@cheshireacademy.org.

 

The AP exams are still scheduled for May. Our faculty remain dedicated to preparing our students to be successful. More information can be found at these sites:

 

 

 

What if a parent/guardian feels their child should reclassify or repeat a school year?

We, as always, are open to conversations with any family who believes reclassifying or repeating a school year might be needed. In these trying times, due to changes and the possibility of significant disruption, we will navigate each discussion with care and understanding as it relates to each student’s unique circumstances. Students and/or parents should reach out to Chief Academic Officer Laura Longacre by calling 203-598-6893 or by email if they have any questions regarding reclassification.

What if I have questions about fall 2020 enrollment?

Enrollment contracts for returning students have all been issued via the MyCheshire portal. After logging in, parents can locate the special note and link at the top of the page for additional information specific to their contract. Newly accepted students have all received the great news about enrolling for next year, and we look forward to them joining the CA community!

 

If you have questions or concerns about enrollment for the 2020-2021 academic year, for new and returning students, please contact Director of Admission Sara Lynn Leavenworth by phone at 203-439-7400, or by email. Questions specific to financial aid may be directed to Rich Ferraro, associate director of financial aid, by phone at 203-439-7304 or by email.

SUPPORT

What is happening with the Roxbury Academic Support Program?

Our Roxbury team remains flexible and as supportive as ever, ready and focused on continuing to work one-on-one with their students. Depending on a child’s level of support, meetings and work with students are scheduled as part of the Remote Learning Plan. Assistance is also available by appointment during extra help or free periods. Parents or students are encouraged to contact their assigned Roxbury instructor with any questions.

What types of support are available?

We endeavor to replicate, as best we can, all the services, programs, and support CA students receive while at school. These include, but are not limited, to the library, writing center, and the math lab; extra help and tutoring; support for projects, research, and other school work; and college counseling, health and wellness, and fitness.

 

Students will be able to schedule meeting times, and we will continue to provide resources, one-on-one writing or math assistance, extra help in any subject, and guidance related to online and outside resources.

 

Also, Advisory will meet digitally two times per week as part of our weekly remote learning schedule.

What is Cheshire Academy doing to support their students emotionally?

Contacts for services and support areas are noted below.

LIBRARY: Claudette Hovasse

WRITING CENTER: Wendy Swift

The student writing group will continue to meet remotely. If you are interested, contact Wendy Swift by phone at 203-439-7325 or by email.

MATH LAB: Schedule with any member of the Math Department.

WELLNESS & EMOTIONAL SUPPORT: Gail Mauthe, director of counseling, 203-439-7469 or 203-439-1295 or email.

COLLEGE COUNSELING

The May SAT has been cancelled- what do I do?

As of now, the June SAT is still scheduled to take place as planned, so visit the College Board website to register. You may also take the SAT in August, October, November, and December. The College Board has told us that they are making plans to reschedule missed exams. As soon as we receive details we will share them.

I enrolled in SAT/ACT Prep Classes for the May exam, now what?

If you are registered to take a class with Mrs. Mautner, please be in touch with her. If you signed up with an outside company, check in with them. If you are looking to sign up for a class targeting the June SAT/ACT, please visit our College Counseling Resource Board for options.

How will college and university closings impact the release of college admission decisions and financial aid packages?

To the best of our knowledge, colleges are notifying students as planned. Be sure to continue checking your emails and College Portals for updates. This also applies to Financial Aid packages as well. If your financial situation has changed, please be in touch directly with the College Financial Aid Office.

The colleges I am considering have canceled their admitted student programs. What's the best way to assess if a college is right for me?

Colleges are offering many different ways to connect remotely: online admitted student programs, virtual tours, online chats, etc. This link is a great starting point, and we encourage students to pay close attention to communications from colleges.

Will the Candidate Reply Date (Deposit Deadline) change?

Many schools are having conversations regarding a change in the May 1 Candidate Reply Date (Deposit Deadline). This is the date by which you must accept one offer of admission and decline others. Colleges will communicate with you if that date changes; many have already pushed the date back.

Will CA’s move to remote learning have any impact on my status with colleges?

No. College admission offices understand that this situation is unprecedented. You will not be penalized in the admission process.

I am a senior. Will my college counselor be available to help me make my final college decision?

Yes, yes, and yes! We are always available! We’re happy to chat about your options, help you with financial aid awards, and provide advice and support (and celebrate!)

Will I be able to meet with my college counselor during this remote learning period?

Absolutely! We will be in touch with all the different options we will have available for you to connect with us.

Will the April 15 college fair go on as planned?

Unfortunately, no. But, stay tuned for some exciting opportunities to connect with colleges from all over the world!

I need to take the TOEFL exam. How do I do that?

A new information about the TOEFL can be found on the ETS website.

EVENTS & ACTIVITIES

What about athletics and extracurricular activities?

All athletics and on-campus extracurricular activities are canceled. Athletic facilities are closed. Clubs, advisory, and other groups will meet remotely. Students should see the schedule and resources on the MyCheshire portal.

Is CA hosting Revisit Days for admitted students?

Revisit Days on campus for accepted students have been canceled. Cheshire Academy is working on virtual Revisit Day events and activities. Check back for more details.

Is Commencement still taking place? What about Alumni Reunion Weekend?

Unfortunately, on-campus Commencement events will not be held this spring. We will complete the year, the Class will graduate on time … we just will not be together, on campus. Well-deserved honors and recognition, the anticipated festivities, and the pomp and circumstance will all come at a later date, and we will do our best to be together to celebrate in the future.

 

A decision has not yet been made regarding Alumni Reunion Weekend. We recommend that alumni who are interested in attending Reunion 2020, slated for June 5-7, get in touch with us and classmates about the weekend. Email Peter White, director of alumni relations, for more information.

Will Summer Programs proceed?

No decisions have been made yet regarding our on-campus summer programs. We are hopeful that they will proceed as planned. Questions should be directed to Rich Ferraro, summer programs director, at 203-439-7304 or by email.

SEVIS FAQs

 

All Nonimmigrant F-1 Students

 

All updates for new initial F-1 students from China can be found by going to this website: Link

All updates to the information below can be found by going to this website: Link

Can nonimmigrant students participate in online classes?

SEVP is committed to remaining flexible in allowing schools to make temporary procedural adaptations so nonimmigrant students can continue to make normal forward progress in their program of study. They can temporarily engage in distance-learning, either from within the U.S. or outside the country, in light of COVID-19. SEVP will provide updated guidance as additional information concerning the scope and length of this situation becomes clearer.

Can nonimmigrant students participate in online classes from outside the U.S. and still maintain their nonimmigrant status?

Yes, nonimmigrant students can temporarily engage in distance-learning, either from within the U.S. or outside the country, in light of COVID-19. SEVP will provide updated guidance as additional information concerning the scope and length of this situation becomes clearer. More information can be found here.

Will students be able to return to the United States if they are continuing their studies outside of the country as a result of COVID-19?

Students who continue to make normal progress in their course of study remain eligible for admission into the United States. However, because of the changing array of travel restrictions, nonimmigrant students should refer to their local embassy’s website through the U.S. Department of State for any updates about visa issuance. Also, DHS and CDC websites both provide information about current travel restrictions to the United States.

Information System (SEVIS) records remain in Active status, will students be subject to the five-month rule?

Under current conditions, if an active F student leaves the United States to complete the spring term online, their SEVIS record should remain in Active status and not be terminated. While the temporary measures related to COVID-19 are in place, students deemed to be maintaining status if they are making normal progress in their course of study.  For that reason, the five-month temporary absence provision will not apply for students who remain in Active status. SEVP will allow F and M students to temporarily count online classes toward a full course of study in excess of the limits even if they have left the United States and are taking the online classes elsewhere. This temporary provision is only in effect due to COVID-19.

Will F and M students be able to return to the United States if they are continuing their studies outside of the country as a result of COVID-19?

Students who continue to make normal progress in their course of study remain eligible for admission into the United States. However, because of the changing array of travel restrictions, students should refer to their local embassy’s website through the U.S. Department of State for any updates about visa issuance. Also, DHS and the Center for Disease Control and Prevention’s (CDC) websites provides information about current travel restrictions to the United States.

Our school switched to fully online instruction for the remainder of the spring semester and some students will return to their home countries to complete their programs online. Can DSOs extend students’ program end dates so seniors can return to the United States at the end of the school year (e.g., May or June) for graduation ceremonies on their current Forms I-20?

We cannot extend students’ programs to accommodate graduation ceremonies. Students wishing to return to the United States to attend graduation have the following options: • Students can return to the United States prior to the program end date on the Form I-20 and attend their graduation during the 60-day grace period. • Students who intend to continue their study in the United States can return with a pending change of educational level or transfer Form I-20. • Students can return to the United States on another visa classification (i.e., B-2

PREVENTION

 

Steps you can take to help prevent the spread of respiratory diseases (from the CDC):

 

  • Avoid close contact with people who are sick.
  • Avoid touching your eyes, nose, and mouth.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
  • Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing.

 

 

What to do if you are sick with coronavirus disease: PDF

COVID-19 Fact Sheet: PDF